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Location RAC: Food Service, Last Updated on 4/25/2018

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Welcome to Adobe GoLive 6
Welcome to Adobe GoLive 6
Food Service RFP and Accompanying Support Information

Please click on links below to open / view RFP and supporting documents in PDF format. If any questions or comments please address them via e-mail to tmchugh@saffordusd.com. Thank you for your interest in our school district food service operations.

RFP
Supporting Documentation
Amendment #1

Welcome to Adobe GoLive 6

Image: New MealTime Online Lunch Program
New MealTime Online Lunch Program

Click here on MealTime Online to be taken to the Mealtime Online Lunch Program.

Safford School District is now using MealTime Online to provide the opportunity for you to view activity and history on your student’s lunch account, check account balances, receive low balance email notifications, and even make credit card deposits into your student's cafeteria account. In addition, the web site allows you to create and submit Free and Reduced Price School Meal Applications.

Create a MealTime Online Profile: Once at the MealTime Online website, click on "Create New Profile" and enter a Username and Password that you will use to login to MealTime Online. The Username and Password must be at least 6 characters. For example, Username: jsmith Password: pty845.

Log in to your MealTime Online account using the Username and Password that you just created.

Options: At this point you can select MEAL ACCOUNT DEPOSITS to add your student to your profile then deposit money, OR you can select FREE & REDUCED APPLICATIONS to apply online for reduced meal prices.

Add Your Student: You will need your student’s first name ID number. Click the Meal Account Deposit button then select your school. Click the Add Student link to add your student using your student’s first name and student ID number.

View Account Balance and History: Once you’ve added your student, click the "View Details" link next to your student's name to view his/her cafeteria account balance and purchase history.

Make a Deposit: Click on the "Make Deposit" link to make a deposit into your student’s lunch account. There is a transaction fee, which will show at the end BEFORE you complete your transaction, and a $25 minimum deposit.

Create an Online Application: Click the Free & Reduced Applications button and follow the wizard to create your application. Again, you will need your student’s first name and ID number. You will receive notification regarding the determination of the application within 10 business days.

Disable Old PowerLunch Notifications:
many of you may be receiving zero lunch balance warnings from the old PowerLunch system which do not accurately reflect your new lunch balance in MealTime. You will need adjust these notifications by logging into your PowerSchool parent portal account.

Go to PowerSchool Parent Portal and log into your parent portal. Click on EMAIL NOTIFICATION and uncheck the box next to Balance Alert.

You can apply this to ALL of your students at once by clicking the box next to APPLY THESE SETTINGS TO ALL OF YOUR STUDENTS. Click SUBMIT to apply the changes.


Safford Foodservice News February/March 2018

Safford USD #1 School Meal Account Information
• Prices for school meals are set by the Safford Unified School District in accordance with federal and state regulations. Prices for the 2017 / 2018 School year are as follows:
PS-12 gr. PS-6 gr. 7-12 gr. Adults
Reduced Full Pay Full Pay
Breakfast .30 $1.50 $1.50 $2.00
Lunch .40 $2.00 $2.25 $2.75
• Families may obtain information about the district’s school lunch and breakfast program and apply for free or reduced price meals at www.saffordusd.com or by contacting the student’s school or the district’s school food service office at jwalker@saffordusd.com or call Susan Carrasco at 928-348-7006 or Jon Walker at 928-348-7005.
• It is the parent’s/guardian’s responsibility to ensure the student has money in his or her student meal account. A student meal account is delinquent if the account balance has a negative balance.
• Because the district cares about the well-being of our students, students in grades K-6 will not be refused a meal, even if their student meal account has a negative balance. K-6 students with a negative balance student meal account will receive an alternate healthy meal. The alternative healthy meal will be charged to the student’s meal account that will affect the negative balance.
• Students in middle school and high school will not be permitted to charge a meal if the student meal account has a negative balance of more than $10 for Paid Meals and $2.00 for reduced priced meals.
• Families may apply for free or reduced price meals at any time during the school year. Families are responsible for student meal account charges made before the free or reduced price meal application is approved – the approval is not retroactive to the beginning of the school year.
Reimbursable Meals and Other Meal Purchases
For students with free lunch status
• A qualifying student will receive one free school lunch every day that meets the USDA Healthy, Hunger-Free Kids Act (HHFKA) guidelines.
• Second meals, a la carte and snack bar items are available to be purchased only if the student’s meal account has a positive account balance.
• Families are responsible for student meal account balance and charges that were incurred prior to approval of free school meal status.
For students with reduced price lunch status
• A qualifying student, with a positive student meal account balance, will receive one reduced price lunch every day that meets the USDA HHFKA guidelines.
• If a K-6 student’s meal account has a negative balance, they will receive an alternate reimbursable meal and the student’s meal account will be charged.
• A middle school or high school student on reduced price meals may charge up to $2.00 which is approximately a week of lunches. After the $2.00 limit has been reached a meal will only be served if the student pays with cash.
• Second meals, a la carte and snack bar items are available to be purchased only if the student’s meal account has a positive account balance.
• Families are responsible for student meal account balances and charges that were incurred prior to approval of reduced price meal status.
For students with full price lunch status
• If a K-6 student’s meal account has a negative balance, they will receive an alternate reimbursable meal and the student meal account will be charged.
• A middle school or high school student may charge up to $10.00 which is approximately a week of lunches. Once they exceed the $10.00 limit they must pay with cash or will be refused a meal.
• Second meals, a la carte and snack bar items are available to be purchased only if the student’s meal account has a positive account balance.
School Meal Account Payments
• We encourage families to make payments for school meals through MyMealTime Online or at the school with cash or check. There is a nominal fee for using the MyMealTime Online payment option. This fee is a processing fee and does not benefit the District. A link for Mymealtime.com is on the school district website under the food service tab.
• By using MyMealTime Online, you can review the student’s purchase history and school meal account balance and make payments. You can also apply for free or reduced price meal status.
• The District may send out low balance and negative account balance reminders via mail, phone calls and discreet notes sent home with student.
• Parents/guardians can request a restriction on the student’s meal account by emailing jwalker@saffordusd.com. You can restrict or deny the purchase of a la carte items, limit the daily transactions, or set a dollar cap on the student’s daily school meal purchases.
• Payments may be given to the food service supervisor at each site or to each front office receptionist. Please make checks payable to SUSD Foodservice. Payments should clearly indicate the account to which the funds should be credited, e.g., if a parent/guardian has multiple children at one school the payment must indicate which student’s account should be credited and the amount to be credited to that student’s account.
• The school will credit meal payments to student’s accounts before the meal period. Schools will apply payments to the purchase of the current day’s meal first, and payment to the negative or delinquent account balance second.
• Personal checks will not be accepted from parents/guardians who have previously provided a check that was returned from their bank for any reason, including insufficient funds. If the parent/guardian with a returned check does not provide reimbursement in cash or by money order within seven (7) business days from the date of notice, the matter will be referred to District Administration.
• The district’s school meal program is subject to federally mandated cost principles which state that bad debts, including losses arising from uncollectable accounts and related collection and legal costs are unallowed, meaning the school district is prohibited from extending a line of credit for a negative student meal account.
• Accordingly, the district must use all reasonable collection efforts, including the use of a collection agency, in order to ensure that parents/guardians pay for their students’ school meals.
Identification and Notification of Delinquent School Meal Accounts:
• Schools will identify student meal accounts that do not have adequate balances to pay for student meals. Each day the site supervisor will print a list of negative balances and either call, mail or discreetly send home notices with students.
• For parents registered on MyMealtime.com notices will be received via email for low balances.
• Foodservice Supervisors and School District Administrators may also personally call the parent(s) or guardian(s) and/or send letters when the student’s meal account becomes delinquent (has a negative balance), the parent/ guardian must respond to the phone call and/or letter within seven (7) business days.
• Accounts that are delinquent by $35.00 or more and/or the parent(s) or guardian(s) have not responded to the district’s phone calls and/or letters, will be sent a final written notice to bring the student’s meal account current. The final notice will inform the parent/guardian that if the student’s meal account balance is not brought current, the account will be sent to a collection agency.
• If the student’s meal account is sent to a collection agency, the parent(s) or guardian(s) will be responsible for the collection costs, including but not limited to, the delinquent student’s meal account amount, collection agency fees, attorney fees, and court costs.
• If an account is delinquent at the end of the school year the delinquent amount will be rolled over to the next school year. The district may withhold a student’s grade or report card, at the principal’s discretion, until a negative student meal account balance is brought current. Students may also be prohibited from attending end of the year events such as graduation ceremonies.
• If a student repeatedly does not have money in his or her student meal account, and no meals are sent from home for the student, school administration will consider circumstances in the home and may contact the district’s student services staff and/or the Arizona Department of Child Safety (DCS).
• For any questions concerning negative balances, delinquent student meal accounts, or for assistance with the free or reduced price meal application please contact Safford School District Food Services at jwalker@saffordusd.com or call Susan Carrasco at 928-348-7006 or Jon Walker at 928-348-7005.
School Procedures for Students with Insufficient or Negative Account Balances:
• Kitchen staff and school employees will exercise sensitivity and confidentiality in serving students who have low or negative balance student meal accounts. No district employee will subject a student to embarrassment or humiliation based on the balance of his or her student meal account.
• If a student’s meal account balance is inadequate to pay for the entire meal, the school will provide K-6 students with a healthy alternative to the menued school lunch and the meal account will be charged. Middle and High school students will not be permitted to charge any part of a student meal if the charge will result in a negative balance of more than $10.00 for paid status and $2.00 for reduced.

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      Welcome to Adobe GoLive 6 734 W. 11th St.
    Safford, AZ 85546
    Phone: 928-348-7005
    Fax: 928-348-7001
    jwalker@
    SaffordUSD.com


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